Frequently Asked Questions

Choose one of the topics below to jump to the relevant section in the FAQ.

Definitions

Marram Online

Healthcare Requests

Take Care of Your Health

Holiday Homes

Bookings

The Ballot

Marram Community Trust

Contributions

Lifetime Eligibility

Cancellation Fees

Interislander Special Promotion

Referral Promotion


Definitions

Contributors - Employees of Affiliated Organisations who are currently contributing to the Trust.

Lifetimer - Past Contributors who have left employment at an Affiliated Organisation and meet the criteria to qualify for Lifetime status.

Affiliated Organisations - an organisation that has met the Trust criteria. Click here to view the criteria

Ballot - a random draw to allocate homes during school holiday periods for those who have applied. 

Flexi-stays - holiday homes that can be booked on a nightly basis. 

Pet Friendly Homes - holiday homes that will accommodate pets. Located at Maraetai Beach, Westport and New Plymouth.

Healthcare Assistance - financial assistance for healthcare benefits only available to Contributors. (Lifetimers are not eligible to apply).


Marram Online

Q: How do I create a login?

A: On first accessing Marram Online you will need to create a password. You can do this by clicking on Create a Password (to the right of the page) under First Time Here? You will then be led through the steps to create your login.

Q: I have just tried to create a login and it failed? Why is that?

A: There are a number of reasons why your login attempt may have failed. The most common are:

       
  1. Our records do not match the login data you entered. For example, if on our system your first name is Jonathan and you put your name down as Jon, the system will not recognise you.
  2.    
  3. Your employer’s Affiliated Organisation name may be different. For example, Business Hub - Tamaki falls under the umbrella of Spark Dealers. Therefore, if you are employed by Business Hub - Tamaki and you enter Spark (New Zealand) as your organisation, the data will not match. The website contains details of all Affiliated Organisations listed.
  4.    
  5. If you are a new Contributor, you will not be able to create a login until we have received your first contribution.
  6.    
  7. You entered your details as a Lifetimer when you are actually a Contributor, or vice versa. If you are no longer an employee of an Affiliated Organisation and no longer paying contributions you may be a Lifetimer, providing you meet the Lifetime Status criteria. Please go to the Forms and Downloads to obtain a PDF of the Lifetime Declaration and criteria.

Q: What happens when I click on Book?

A: By clicking on Book you will be able to:

  • View current vacancies
  • View our current promotional offers
  • Book online
  • Enter a Ballot request
  • View detailed descriptions and photos of holiday homes and local attractions
  • View detailed descriptions and photos of holiday homes and local attractions

Q: What happens when I click on Health?

A: By clicking on Health you will be able to find out:

  • View the Healthcare Benefits considered for reimbursement
  • View guidelines for healthcare distributions
  • See how to apply for healthcare reimbursement
  • View the list of exclusions
  • List of Exclusions
  • View Healthcare Matters.

Q: What happens when I click on About?

A: By clicking About you will be able to:

  • Find out more about Marram Community Trust and its history
  • Find out about the Marram Team and Volunteers
  • Find out which organisations are affiliated with the Marram community
  • Find out if you are eligible to contribute to the Marram community

Q: How do I update my details?

A: Once you have logged in, click on My Marram in the top right corner of the page.

Here you can:

  • Update your personal details, email address(es) and your holiday home preferences
  • Check your holiday home bookings (plus obtain holiday information that you will require for your upcoming holiday, and replace lost confirmation papers)
  • Check your Healthcare Request status
  • Change your password.

Benefits and Healthcare Requests

Q: Do I have to post my Healthcare Requests or can I email them?
A: From 1/4/17, you can email them to healthcare@marram.co.nz. See next question for instructions.

Q: How do I send my receipts via email?
A: You need to complete a Healthcare Request Form and Receipt Summary. (The Receipt Summary must be received by us in Microsoft Word format). Attach both these documents to your email with your scanned receipts.

Q: Do my previous maximum healthcare benefit values apply if I have a gap in my employment and then re-sign up to Marram with my same employer or another Affiliated Employer?

A: Yes. The next eligibility date for certain healthcare benefits will have been outlined on a previous remittance advice. The maximum values and eligibility dates will be carried forward in addition to the three month stand-down period. If you are not sure, please contact us.

Q: Can I submit more than one Healthcare Request per year?

A: Yes. You are welcome to submit multiple applications. We recommend you send an application every six months, to avoid the disappointment of having your request declined.

Q: Will my receipts be considered for reimbursement if they are more than 12 months old?

A: No. You must submit your application for reimbursement within 12 months of the first treatment date. If we request any additional information from you, please make sure we receive it within 12 months of the original treatment date, otherwise no reimbursement will be considered.

Q: Can I apply for reimbursement of my healthcare expenses as soon as I’ve filled in the application form?

A: No. There is a three-month stand-down period from the date your first contribution is received.

Q: Can I send in all my EFTPOS receipts for payment?

A: EFTPOS receipts alone are insufficient for reimbursement to be considered, as these do not detail the type of treatment you received. We require a tax invoice specifying the treatment, cost and confirmation of payment before we can reimburse the expense.

Q: When are the healthcare requests paid?

A: The healthcare requests are paid twice per week, usually on a Wednesday and Friday, except for short weeks when only one payment is made on a Thursday.

Q: I put in a healthcare request for reimbursement of my healthcare expenses a week or so ago, yet I have not heard anything about it. What do I need to do now?

A: You should have received an email advising your request has been received. Our aim is to make payment within 10 working days.

Q: What if I forget to put my bank account details on my Healthcare Request form?

A: Please send us an email advising these details. If we do not have your bank account details at the time of processing, your request will be declined.

Q: I put in a healthcare request for reimbursement of my healthcare expenses a week or so ago, yet I have not heard anything about it. What do I need to do now?

A: You should have received an email advising your request has been received. Our aim is to make payment within 10 working days.

Q: What if I forget to put my bank account details on my Healthcare Request form?

A: Please send us an email advising these details. If we do not have your bank account details at the time of processing, your request will be declined.

Q: Can my partner sign the Healthcare Request form on my behalf?

A: No. The Marram Contributor must sign the Healthcare Request form.

Q: Can I submit a Healthcare Request to Marram as well as my healthcare insurer or healthcare benefit provider?

A: Yes. You need to submit your claim with the healthcare insurer or provider first and ask for certified copies to be returned. Once you have been reimbursed, you can send your certified copies and your insurer remittance advice to us to apply for reimbursement through Marram.

Q: Can I apply for reimbursement of healthcare expenses for my dependent children?

A: Yes. You can request reimbursement up to their 18th birthday.


Health

Q: Can I send a Healthcare Request for loss of income due to illness?

A: No. Marram does not offer financial assistance in the event that a Contributor cannot work due to illness.

Q: If my orthodontic treatment is ongoing, and likely to take longer than three years, can I still be reimbursed for that period?

A: Please submit your orthodontic receipts within 12 months of the first treatment date.  If you have a payment plan, please submit regular receipts for reimbursement so they are within 12 months of the payment being made.

Assistance is provided at 60% of the treatment fees, up to a maximum of $600 per person in total. Once you reach the $600 maximum, you cannot apply for further benefit in the future. There is no time limit within which the treatment must be completed.

Q: Can I send a healthcare request for contact lenses or a pair of glasses if I do not have a change of vision?

A: Yes. You can apply for 100% of total costs for optical assistance, up to a maximum of $250 within a two-year period (per person).

Q: Can online purchases be reimbursed by Marram?

A: Marram does not provide reimbursement for any online purchases, with the exception of glasses or contact lenses (as detailed in the previous question). In that case, we require documentation from your optometrist for the original consultation and details of the prescription. The online purchase also needs to detail the prescription and who it is for.

Q: What if I cannot find the reimbursements I am looking for on your website (for example, for a specific treatment or drug)?

A: New treatments and drugs come into circulation all the time. If you cannot find the information you are looking for please contact us directly by email or phone.


Holiday Homes

Q: Where are the pet-friendly homes located?

A: Maraetai Beach, Westport and New Plymouth (cleaning included).

Q: What is a serviced home?

A: Serviced homes have linen provided and are cleaned at the end of your stay.

Q: What is a cleaned home?

A: These homes are cleaned at the end of your stay. You will still need to provide your own linen.

Q: What is a flexi-stay home?

A: You can book flexi-stay homes on a night-by-night basis, yet you pay no more than the weekly rate for any single booking. All holiday homes are flexi-stay except for balloted periods.

Q: What is a pet-friendly holiday home?

A: You can bring your domestic pets to our pet-friendly homes. Now the whole family can enjoy a trip away together. Pet friendly homes incur a cleaning charge, which is automatically included in your booking.

Q: How many people does each holiday home sleep?

A: Most holiday homes can sleep four adults comfortably. However, in most holiday homes there is also a double sofa-bed. Please remember that a sofa-bed is not a substitute for a normal bed and you should take this into account if you have special sleeping requirements. Exceptions are:

  • Ohakune #1 and #2 sleep up to 10 
  • Ohakune #3 sleeps up to eight 
  • Martinborough #1 sleeps 10 and Martinborough #2 sleeps eight 
  • Haruru Falls #3 and #4 each sleep up to seven
  • Taupo #2 only has one double bed
  • Wellington City Apartments: the three single-bedroom apartments (3A sleeps 3, 3B and 3E) sleep 2; the four two-bedroom apartments sleep up to six (3C and 3G) and up to five (3D and 3F).
  • Hamilton sleeps 7

Q: How many weeks can I book in one location?

A: You can only book up to four weeks in one location. Anything more than this will be cancelled with a full refund provided.

Q: What does the holiday home provide

A: All holiday homes are fully furnished. However, you do need to bring sheets, pillow cases, towels, tea towels, toilet paper, soap, washing up liquid and cleaning supplies if you are not staying in a cleaned/serviced home. Beds must not be slept on without linen. Pillows must have pillowcases.

Martinborough #2, Taupo #2 & 5, Queenstown #2, Queenstown East #5,6,7 & 8, Auckland City, Auckland Central #3 & 4, and all Wellington City Apartments are all serviced with linen provided.

Hamilton City, Taupo #1, 3 & 4 provide a clean at the end of your stay but do not include linen.

Q: What time can I arrive at the holiday home?

A: Check in time is strictly 2.00pm and check out time is 11.00am. If you have booked a cleaner or the unit is fully serviced, check out time is 10.00am. These times must be adhered to.

Q: How far in advance can I make a holiday home booking?

A: All holiday homes can be booked up to 12 months in advance. If a holiday home is balloted, you cannot book it until after the ballot has been drawn.

Q: Is there a minimum booking period of two nights for Friday and Saturday?

A: No. Flexi-stay holiday homes are available to be booked on a nightly basis, even at weekends (except Greytown).

Q: How do I use the Attractions search feature?

A: Click “View help related to this page” on the Current Vacancies page for full details.

Q: How do I access the Things to do information about the holiday locations?

A: Click “View help related to this page” on the Current Vacancies page for full details.


Bookings

Q: Can I book two homes for the same date?

A: No. You can only book one holiday home at a time.

Q: What is the maximum number of days I can book for my holiday?

A: 28 days. We limit to this to ensure all our holidaymakers have an opportunity to book holidays.

Q: Can my partner or spouse stay at the holiday home if I can’t make it?

A: Yes. Partners and spouses of Marram Contributors and Lifetimers (which are listed with Marram) can stay at our holiday homes without the Contributor or Lifetimer being present.

Q: Can I change my booking once I have paid for it?

A: No. You can cancel your current booking and book a new home afterwards, but remember that cancellation fees will apply. See Holiday Home Prices for more information.

Q: I won a holiday home prize. What happens to my prize when I leave employment at an Affiliated Organisation?

A: You must take your holiday before your final day of employment, unless you qualify for Lifetime Status.

Q: Can I use POLi to pay for an online booking if I’m on a dial-up connection?

A: Yes you can, although we don’t recommended it. A slower connection can time-out during the payment transaction process and you would have to start your booking over again. If you have a slower connection, you should consider paying by credit or debit card, if that’s an option for you. If that’s not possible, give our Enquiries Team a call on (04) 801 2920 and ask them to make the booking and send you an invoice.

Q: How do I know what holiday homes are available?

A: You search for current vacancies and book a home through our website at any time. It’s a simple process:

  1. Click on "Book" 
  2. Enter your search requirements 
  3. Click on "Find Holiday Homes"

The search results will show you a list of all our currently available homes that match you search criteria. For more help, check out Help – Finding a Holiday Home.

Q: When I search for a holiday home later this year nothing seems to come up? Why is that?

A: Depending on your search criteria it may take some time to complete your request, so be patient. If you still don’t see any results, try relaxing your search criteria a little. No search results can also mean our homes are fully booked, which can happen during school holidays and other busy times.

Q: I left employment with an Affiliated Organisation. What happens to my future holiday home booking?

A: As our holiday homes are exclusively for our Contributors or Lifetimers, we will contact you to discuss your booking. If you’ve been made redundant, you may be able to retain your booking. Otherwise, we’ll have to cancel and give you a full refund.

If you’re eligible, we may offer you Lifetime Status, which enables you to keep your booking and continue to use our holidays homes without being employed by an Affiliated Organisation. We ask all Lifetimers to pay a small additional surcharge, so that would apply as well.


The Ballot

Q: What is a balloted holiday home?

A: A balloted home is one of our holiday homes that we’ve made available through the ballot. You cannot book a balloted home until the current ballot has been drawn. Balloted homes include weekly, flexi-stay and pet-friendly homes.

Q: Are all your holiday homes in the ballot?

A: No, although a large number are included. Eighty percent of our homes are balloted over Christmas, Easter and school holidays.

You can book any of our remaining homes up to a year in advance. They’re in some great locations too:

  • Acacia Bay #2
  • Auckland Central Suburbs #3 & 4
  • Auckland City #1
  • Auckland East #1
  • Christchurch #1
  • Greytown
  • Hamilton
  • Hanmer Springs #1
  • Hastings #1
  • Hokitika #1
  • Kaikoura #1
  • Kaiteriteri #1
  • Lake Tekapo #1
  • Martinborough #1 & 2
  • Mount Maunganui #13 & 14
  • Nelson #7
  • Ohakune #1, 2 & 3
  • Ohope Beach #6
  • Orewa #5
  • Palmerston North #2
  • Paraparaumu #3
  • Picton #5
  • Queenstown #2
  • Queenstown East #5, 6, 7 & 8
  • Rotorua #7
  • Taupo #2 & 3
  • Wellington City

Q: How many weeks can I book in a ballot?

A: One week.

Q: What rules govern the ballot process?

A: A: You can find out about our ballot categories and the selection criteria that applies to each category by reading our Ballot Rules.

Q: When is the next ballot?

A: Drawn for all School Holidays. You can refer to the Ballot Schedule for full details. 

Q: How do I enter a ballot request online?

A: We’ve created the Easy Guide to the Ballot to help you make an online ballot request.

You can also get more help by clicking “View help related to this page” while making your ballot request.

To make sure we receive your ballot request, remember to click “Send your request” after you’ve selected your balloted holiday home.

Q: I have tried for several years to get a holiday home in the summer holiday period, but I have never been successful, yet my colleagues have also tried and have been successful each year? Why does that happen?

A: How frustrating! Rest assured though, you’re not doing anything wrong. We do our best to make sure everyone gets the home they want, but it’s not always possible. To answer your question though, there are several reasons why this can happen:

  1. Bad luck – the ballot is drawn by a computer program, which randomly allocates homes to ballot entries (we can’t manipulate the ballot in any way)
  2. High demand – our homes are in very high demand during the popular holiday periods and it’s common for several ballot entries to request the same home at the same time.

You can increase your chances in the ballot by being flexible with your holiday dates and avoiding the busiest periods. We also recommend that you enter several options, (including less popular dates and locations), to improve your chances of success.

Q: When are the most popular periods?

A: Our high demand times are the two weeks during the summer holidays, covering Christmas to New Year and the week after. Easter and school holidays are also popular.

There are also a number of hot-spots, including Mt Maunganui, Whitianga, Ohope Beach, Whangamata and Nelson.

Q: I can’t request Ohakune, Martinborough, Greytown, Hamilton, Auckland City and Wellington City in the ballot. Why is that?

A: These are not balloted homes.

Q: I have a Ballot Request with 0 lines showing. Why is this?

A: You have either deleted all the request lines that you had previously entered, or you have quit the Ballot Request process before entering any request lines. To fix the problem, you can either enter one or more request lines or delete the Ballot Request and start over.

Q: I want to change ballot preferences, but I’m locked out. What do I do?

A: You can’t change your ballot preferences once you’ve started entering a Ballot Request. To alter your preferences, delete your request, change your preferences, then start over.


Marram Community Trust

Q: Where are the Marram offices located?

A: Ground Floor

    8 Lorne Street

    Te Aro

    Wellington 6140

Q: When did the Post Office Welfare Trust change its name to Marram Community Trust?

A: The Post Office Welfare Trust was incorporated under the Charitable Trusts Act 1957 on 11 September 1987. We changed our name to Marram Community Trust on 23 December 2008.

Marram Community Trust remains a registered charitable trust and a not for profit organisation serving the needs of its community. This name change recognises that Marram now has 83 Affiliated Organisations as well as New Zealand Post within its community.


Contributions

 

Q: What happens if I decide to stop my contributions, then change my mind and decide to sign up to Marram again?

A: If you have already signed up twice with the same employer, subsequent applications may be declined. If you are in this position, please contact us.

Q: What is the contribution?

A: Your contribution is a regular gift of money to fund the activities of the Trust. We use your contributions to provide you with all of Marram’s products and services. We have other funding sources too, like investment income and the holiday home rental income.

Q: What happens if I no longer work at an Affiliated Organisation?

A: You must arrange to cancel your contributions. If you’re paid via Payroll, your contributions should stop automatically. If you make your contributions via direct debit, let us know you have left employment so that we stop deducting your contributions.

Q: What happens if I go on long-term leave?

A: If you contribute automatically through Payroll, you should make a lump sum contribution before you go on leave. This ensures there is no break in your contributions that could affect your Lifetime Status if you leave employment in the future. We’re happy to help you set this up, so give us a call.

If you contribute through a direct debit, you don’t have to do anything. We’ll continue to deduct your contributions as usual.


Lifetime Status

Q: What is Lifetime Status?

A:  Lifetime Status is given when you were employed by our Affiliated Organisations for at least 5 years, but have now left and you made continuous contributions to Marram for the last 2 years.

Q: What are the perks of Lifetime Status?

A:  As a way to say thanks, we'd like you to keep on enjoying Marram holiday homes for life - no further contributions required.  You only pay for the homes you book.

Q:  How much does it cost?

A:  We do ask that Lifetimers pay a surcharge for each booking.  How much, depends on the season and length of your stay.  For weekly bookings we ask Lifetimers to pay the following surcharges...

  • $100 for standard season
  • $30 for shoulder season
  • $20 for off peak season

Nightly bookings all incur a $5 surcharge.

 


Cancellation Fees

Q: Do cancellation fees apply to all cancelled bookings?

A: Yes. However, the sooner you tell us you want to cancel your booking, the lower the cancellation fee. The following cancellation fees are deducted from your booking refund. You will not receive a refund if you have already started your stay.

  • 3 weeks or more 10% 
  • 2 - 3 weeks 30% 
  • 1 - 2 weeks 40% 
  • Less than 1 week 60%

Promotions and special deals

Q: What is the Interislander Special Promotion?

A: The Interislander promotion is a special offer for discounted travel on the Interislander ferry service. The offer is open to Marram Contributors and Lifetimers travelling between 1 February 2017 and 18 December 2017.

If you would like to take advantage of the offer, ensure that you:

  • Make your reservations with Interislander at www.interislander.co.nz
  • Insert the promo code XMAR1 on the "PAYMENT DETAILS" page then click on "ENTER" to apply your discount

All the normal conditions of standard Interislander fares apply. For example, a Easy Change fare is 100% refundable if choose to cancel your travel.

You can include your friends and family in your booking, but they must travel with you to be eligible for the discount rate.

One last thing – don’t forget to take your Marram ID with you when you travel. You’ll need to present it when you  check in at the start of your journey. Contact us if you don’t have a Marram ID

 


Q: What is the Contributor Referral Promotion?

A: The Referral promotion runs four times a year between specific dates that are promoted.

Terms & Conditions:

  1. New person must have signed up between 1 - 15 September 2017
  2. The person who referred their colleague and the new person are both eligible for a voucher of their choice 
  3. Voucher choice is either $40 Z Gift Card, or $40 New World Gift Card, or $50 Marram Holiday Voucher
  4. Open to Marram Contributors only
  5. Competition applies to new contributors, not those who are changing organisation or transferring within their organisation
  6. To be eligible for the vouchers, the new person's contributions must have started by 31 October 2017. 


Q: What is the Lifetimer Referral Promotion?

A: A special Referral promotion just for Lifetimers.

Terms & Conditions:

  1. New eligible person must have signed up between 19 September - 8 October 2017
  2. The Lifetimer who referred and the new person are both eligible for a voucher of their choice
  3. Voucher choice is either $40 Z Gift Card, or $40 New World Gift Card, or $50 Marram Holiday Voucher
  4. Open to Marram Lifetimers only to make referral
  5. To be eligible for the vouchers, the new person's contributions must have started by 19th November 2017.